Employment Opportunities

Executive Assistant

This is an opportunity to contribute to a dynamic, collegial, and communicative environment. Applicants must be non-smokers who possess a strong, professional work ethic, and ability to work in a collegial, team-oriented environment.

The specific responsibilities include, but are not limited to, the following:

• General secretarial duties: heavy typing, answering telephone calls, scheduling appointments, meetings and conference calls, reading and routing incoming mail, and ordering office supplies.
• Entering and keeping records of Attorneys’ time-tickets in the Tabs3 Program.
• Processing of Client billings and Vendors’/Suppliers’ invoice payments.
• Maintain Client files and general accounting files.
• Serve as liaison, follow-up on matters on behalf of Attorney to Clients and teammates.
• Notarize documents when necessary.
• Responsible for tracking/maintaining records related to CLE credits and file Affidavit of Compliance required by the State Bar of Arizona (CLE requirements), on an annual basis.

Position requirements:

• High school education or equivalent.
• Notary Public
• Strong oral and written communication skills.
• Absolute attention to detail.
• Excellent organizational skills.
• Positive cheerful attitude.
• Ability and desire to work in a small, fast-paced, and entrepreneurial environment.
• Excellent computer skills.
• 3 years experience in secretarial field is preferred.
• Typing at a speed in excess of 85 wpm is preferred.
• Dictaphone skills.
• Proofreading skills.

Compensation and Benefits:

• Depending upon experience.
• Tax-deferred 401(K) plan with partial employee matching.
• Vacation, holiday, and sick pay.
• Underground parking.
• Medical insurance reimbursement for the employee only.

Please send all resumes to Charles W. Lotzar.

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